Administrative Associate

Job Details
Working Title:
Administrative Associate
University Communications and Marketing
Posting Date:
Job Category:
Position Group:
Classified SATSS
Job Description Summary:
Job ID: 5180 - FT - Classified SATSS (hourly)
Performs a variety of very complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of a University administrative unit. Directly supervises classified staff.
Under direction from immediate supervisor provides high level administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), and prepares special correspondence and develops detailed (often complex) reports. Ability to manage multiple tasks and set priorities.
Duties/Physical Demands:
1) Oversees operations of unit; sets priorities; ensures smooth work flow; enforces policies and procedures; ensures work product meets professional standards.
2) Serves as informational resource to staff; investigates and resolves problems or difficulties. Utilizes department or University policies, procedures, and practices to answer routine inquiries. Resolves problems based on precedents.
3) Provides advice, counsel, and information regarding department's activities to students, faculty, or staff.
4) Supervises staff, enforces policies and procedures; establishes schedules and assigns tasks; reviews and evaluates performance. Provides work direction to students and staff and, as assigned, oversees the day-to-day operation of the department. Often has notable accountability for the work results of support staff or department functions.
5) Gathers and analyses statistical information regarding department's programs and activities; produces reports.
6) Monitors unit's budget; maintains inventory of supplies; prepares requisitions and purchase orders; authorizes limited expenditures.
7) Analyzes, maintains, and monitors confidential academic and budgetary records and databases. Generates standard and custom reports by analyzing source data and completes custom projects.
8) Performs administrative work that is typically operational or procedural in nature relating to the program, office, or projects. Independently performs complex and diverse administrative duties.
9) Handles highly confidential materials on a routine basis.
10) Types and proofreads correspondence, reports and forms; corrects grammar and formats errors; drafts brief correspondence of a routine nature.
11) Provides project support to a functional group or business process. Conducts special projects as directed.
Knowledge, Skills, Abilities, and Worker Characteristics
Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; budgeting skills; research skills.
Working Conditions
Generally typical office environment. May have periodic assignments which entail dealing with modestly unpleasant conditions.
Minimum Qualifications:
Requires the equivalent of an Associate's degree in Business Administration and three years experience, or an equivalent combination of education and experience.
Preferred Qualifications:
A candidate familiar with Buyway, Banner, Budget, Travel Module, Pcard, MAC computer operating system
Excellent customer service
Ability to support multiple staff
12 months experience at Miami University in an administrative support role.
Hours Per Week/Percent Time:
12 Months
Benefit Eligible:
Advertised Pay Range Minimum:
Pay Zone:
Special Instructions to Applicant:
The department requests applicants to attach a cover letter, resume, and list of three references
Criminal Background Check Required:
Post Offer, Pre-Employment Physical Examination:

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